Grants Management Division

NOTICE REGARDING SUBMISSION OF EXTENSIONS (PDF)

Unfunded Extensions

Recipients of NOAA Financial Assistance (Grants or Cooperative Agreement Awards) may receive an unfunded ("no-cost") extension of their award beyond the original expiration date if they need more time to finish the sponsored project. Recipients without Expanded Authorities need to request prior approval in accordance with the following Unfunded Extension Checklist:

UNFUNDED EXTENSION CHECKLIST

Requests for Unfunded Extensions to NOAA grant and cooperative agreement awards to recipients without Expanded Authorities require the following information in a letter to the Program Officer signed by the authorized official:

• What work in the approved proposal remains to be completed?
• What is the requested new expiration date?
• Explain why the work was not completed during the original award period.
• How much unobligated funds remain?
• Provide a budget for work to be completed during the extended period, including federal and nonfederal share.

The Program Officer must assure that performance progress reports are up to date and include a memo to the Grants Officer recommending approval of the extension.

Grants may not be extended merely to allow recipients to spend unobligated funds.

Unfunded Extensions For Recipients With Expanded Authorities

Recipients with Expanded Authorities are requested to notify the Grants Management Division when they choose to use their authority to give themselves a one-time unfunded extension of up to one year. Following is a sample letter which provides the NOAA Grants Management Division with the grant number, new expiration date, and reason for extension. This letter can be cut and pasted into your email and submitted to Mike Atsalinos or the appropriate Grants Management Specialist.

Dear Mr. Atsalinos:

This letter is to inform you that we are electing a one-year unfunded extension for NOAA Grant NA03OAR4170099, which is covered by the Expanded Authorities of 15 CFR Part 14.25(e). The new expiration date is August 31, 2003.

Listed below are reasons for the extension:

1.  
2.  

Additional time is required beyond the original expiration date of August 31, 2002, to assure completion of the original approved project scope and objectives. Project R/C-E-39 needs to conduct additional sampling to validate unexpected research findings related to the effect of propeller scar on seagrass habitat. Estimated time for completion of work is August 31, 2003. We will provide final financial and progress reports at that time.

Sincerely,

Authorized Signer