NOAA Acquisition Manual


Main Table of Contents

Subchapter B- Competition and Acquisition Planning

Part 1330-8 Required Sources of Supplies and Services

1330-8.002-70 Priorities for use of Government supply sources

Subpart 1330-8.4 Federal Supply Schedules

1330-8.405 Ordering procedures for Federal Supply Schedules 

1330-8.405-6 Limited  sources

Subpart 1330-8.8 Acquisition of Printing and Related Supplies

1330-8.802 Policy

1330-8.802-70 DOC Policies and Procedures

Subpart 1330-8.70 Office Supplies

1330-8.7001 Policy

Subpart 1330-8.71 Personal Computers (PCs) and Accessories

1330-8.7101 Policy

1330-8.7102 Procedures

1330-8.7103 Waivers



Part 1330-8 Required Sources of Supplies and Services

1330-8.002-70 Priorities for use of Government supply sources

(a) FAR 8.002 addresses the required sources of supplies and services.

(b) A number of strategic sourcing vehicles exist at both the Department and Government-wide levels. These are considered as priority sources. Examples include the Federal Strategic Sourcing Initiative (FSSI) Office Supply IDIQ contracts described in Subpart 1330-8.70, Office Supplies, and the Department-wide contract for PCs and Accessories BPA described in Subpart 1330-8.71, Personal Computers and Accessories.

(c) When a strategic sourcing contract vehicle is available, but is not used to satisfy a program office’s needs, the CO shall document the basis for the decision in the contract file.

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Subpart 1330-8.4 Federal Supply Schedules

1330-8.405 Ordering procedures for Federal Supply Schedules

1330-8.405-6 Limited  sources

(b)(1) See NOAA Brand Name Training for additional guidance

(d) Justification approvals. See AGO Acquisition Review Approval Matrix

Subpart 1330-8.8 Acquisition of Printing and Related Supplies

1330-8.802 Policy

(a)(1) Government printing must be performed through the GPO unless deemed not to be Government printing based on requirements stated in paragraphs 35-3 and 35-4 of Government Printing and Binding Regulations.

(b)(1) Contact the NOAA Copy Manager, who is the delegated central printing authority within the Facilities Service Division under CAM 1301.70, for technical assistance with respect to questions about restrictions imposed by the Joint Committee on Printing.

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1330-8.802-70 DOC policies and procedures

(a) See the Commerce Publishing and Printing Management Manual for specific guidance and instructions.

(b) See Copying Equipment (NAO 206-6) for procedures and responsibilities related to acquisition, relocation, and disposition of copying equipment in the Washington, D.C., metropolitan area.

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Subpart 1330-8.70 Office Supplies

1330-8.7001 Policy

(a) If requirements for office supplies are not satisfied from the mandatory sources listed in FAR 8.002 and 8.003: (a) The use of Federal Strategic Sourcing Initiative (FSSI) Office Supplies Third Generation (FSSI OS3) Indefinite Delivery, Indefinite Quantity (IDIQ) contracts is mandatory for all acquisition of office supplies, including purchase card transactions; and (b) Contracting officers and purchase card holders shall comply with the policy and ordering guidance located within Procurement Memorandum 2015-07 Federal Strategic Sourcing Initiative for Office Supplies Third Generation when ordering office supplies offered under the FSSI OS3 vehicle.

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Subpart 1330-8.71 Personal Computers (PCs) and Accessories

1330-8.7101 Policy

Use of the Department-wide Custom User Purchasing Agreement (CUPA) for PCs and Accessories is mandatory for all acquisitions of any dollar value for personal computers and related accessories.

1330-8.7102 Procedures

(a) For orders at or below the micro-purchase threshold:
 

  1. Buyers shall place orders without further competition.
  2. Buyers shall place all orders through the DOC-specific Online Ordering Portal.

(b) For orders above the micro-purchase threshold up to the SAT:
  1. Buyers shall place orders under the CUPA up to established contracting officer warrant levels.
  2. Buyers shall place all orders through the DOC-specific Online Ordering Portal.
(c) Only a contracting officer or a designee shall process an order that exceeds the SAT.

(d) Forward requirements that exceed a cardholder’s single-purchase limit to a Staff Office, NOAA Field Delegate within the LO, or a NOAA servicing Acquisition Division.

(e) Forward requirements that exceed a Field Delegate’s warrant level to the servicing NOAA Acquisition Division.

(f) A purchase cardholder or Field Delegate shall not separate a requirement that exceeds his/her single-purchase limit or warrant level into two or more purchases as a means of circumventing purchasing authorities.

(g) Upload obligation records to Federal Procurement Data System-Next Generation (FPDS-NG) for any order made through the contracting system. For other orders, DOC OAM will bulk-load obligation records into FDPS-NG until technical problems are resolved. Due to complications with the NASA Solutions for Enterprise Wide Procurement (SEWP) CUPA for PCs and accessories, the obligation records for purchases made through the portal utilizing the Purchase Card will be bulk uploaded by the DOC Office of Acquisition Management (OAM) into FDPS-NG. The following guidance is provided for orders placed by the Acquisition Divisions under the Department-wide purchasing agreement for PCs and accessories to ensure that the FPDS-NG Indefinite Delivery Vehicle (IDV) field is properly coded.
  1. Any order awarded through C.Suite should be awarded as Delivery Order – Other Agency. Reference the attached Issue Resolution Package #9001 for specific guidance on creating new awards.
  2. The Contracting Officer shall ensure that the following information is completed in the respective FPDS-NG fields for the order:
    Agency ID: 1330
    Award Type: BPA Call
    Derived Award PIID: DOC##13#FYNC####
    IDV Agency ID: 1301
    IDV PIID: DOCNNG07BA28BYA132312BU0002
  3. The use of any other IDV PIID, including the specific SEWP contract number for Intelligent Decisions, will result in an incorrect FPDS-NG Report.
  4. A Contracting Officer can verify that the FPDS-NG Report was completed correctly by confirming the size status stipulated on the report. If the FPDS-NG Report stipulates that Intelligent Decisions is a small business then the Contracting Officer has entered the correct IDV. Any other code will result in Other Than Small Business credit being issued for the award which is incorrect.

(h) Process GSA SmartPay Purchase Card and BPA orders in accordance with CAM 1313.301.

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1330-8.7103 Waivers

The following steps must be taken to request a waiver from use of the department-wide contract for PCs and Accessories BPA:


(a) Complete a Justification and Approval Form, and


(b) Obtain approval according to instructions in the NOAA Chief Information Officer (CIO) memorandum dated March 28, 2012.

 

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