NOAA Acquisition Manual

Main Table of Contents

Subchapter A- General


Part 1330-5 Publicizing Contracting Actions

1330-5.002-70 Policy

Subpart 1330-5.1 Dissemination of Information

1330-5.101 Methods of Disseminating Information

Subpart 1330-5.3 Synopses of Contract Awards

1330-5.303 Announcement of Contract Awards

Subpart 1330-5.4 Release of Information

1330-5.401 General

1330-5.402 General Public

1330-5.403 Requests from Members of Congress

1330-5.470 Audits



 

Part 1330-5 Publicizing Contracting Actions

1330-5.002-70 Policy

(a) Prior to the release of any synopsis to the Government Point of Entry (FedBizOpps), review is required to ensure that the synopsis contains all FAR-required content and is clear, complete, and unambiguous.

  1. The review shall be conducted by a contracting officer unless the contracting officer is also the contract specialist as defined in 1330-1.602-2, in which case, the review shall be at the next higher level (i.e., Branch Chief or HCO) depending on the specific acquisition and the existing organizational structure.
  2. The review, including disposition of any comments, shall be documented in the order/contract file with the reviewing official’s signature on the review copy of the synopsis.

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Subpart 1330-5.1 Dissemination of Information

1330-5.101 Methods of Disseminating Information

(a)(2) Contracting officers and field delegates must disseminate information on proposed solicitations valued at more than $15,000 and less than $25,000 by advertising on FedBizOpps.

Subpart 1330-5.3 Synopses of Contract Awards

1330-5.303 Announcement of Contract Awards

(a) Policy. In accordance with the cancellation of Commerce Acquisition Manual 1305.303, contracting officers shall make available information on contract awards, upon the request of Members of Congress. See Subpart 1330-5.403(d).

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Subpart 1130-5.4 Release of Information

1330-5.401 General

(b)(3) Refer to Subpart 1330-24.1 for Release of Privacy Information and 1330-24.2 for Release of Information under the Freedom of Information Act (FOIA).

1130-5.402 General Public

(a) Upon receipt of a request for information from the public, the CO must review the request and make a determination as to the type of information requested. If the information requested applies to an individual or a group of individuals or a collection of documents that include information that pertaining to individuals, then the Privacy Act applies. With concurrence of the FOIA office, the request may be denied. If the information sought is in regard to an acquisition, then the FOIA usually applies, and the request must be forwarded to the FOIA officer. If the information being sought seeks information that is privileged because it was obtained during market research or due diligence, one-on-one sessions, the CO should make the FOIA office aware of those situations and oppose any improper release. No information should be released until the procedures in paragraph (b) below have been followed and guidance has been received.


(b) For handling requests from the general public, provide the following information to the BPO:

  1. Initiator of contact,
  2. Initiator’s organization,
  3. Time and date of contact,
  4. Form of contact, indicating office visit, conference, email, phone call, or other,
  5. Subject/purpose/request of contact,
  6. Participants involved in the contact,
  7. Person in Acquisition Division contacted,
  8. Phone number and email address of person contacted, and
  9. Action taken following contact, including a proposed reply to requests for information that would result in disclosure of agency-sensitive information, business confidential information, or information prejudicial to competitive acquisition.


(c) Procedures for handling request from state and local Government legislative officials are the same as for the general public.

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1330-5.403 Requests from Members of Congress

(a) Prior to the release of any information, follow the procedures in paragraphs (b) and (c) below.


(b) Notify Office of Legislative Affairs when you receive any congressional inquiry.


(c) For requests that involve routine information as defined in Departmental Administrative Order for Legislative and Intergovernmental Affairs (DAO 218-2), provide the following information to the POD and BPO:

  1. Initiator of contact,
  2. Initiator’s organization,
  3. Time and date of contact,
  4. Form of contact, indicating office visit, conference, email, phone call, or other,
  5. Subject/purpose/request of contact,
  6. Participants involved in the contact,
  7. Person in Acquisition Division contacted,
  8. Phone number and email address of person contacted, and
  9. Action taken following contact, including a proposed reply to requests for information that would result in disclosure of agency-sensitive information, business confidential information, or information prejudicial to competitive acquisition.


(d) For requests for contract award information from Members of Congress, the contracting officer shall prepare and submit a proposed reply in accordance with FAR 5.403 Requests from Members of Congress and CAM 1301.70 Delegation of Contracting Authority to the Department of Commerce SPE. 

(e) All proposed responses to Members of Congress shall be submitted as a Senior Bureau Procurement Official (SBPO) Review prior to the submittal to the Department of Commerce SPE.
 

1330-5.470 Audits

Forward immediately any requests from the DOC Office of Inspector General and the GAO to the POD who serves as the liaison with these organizations.

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