NOAA Acquisition ManualMain Table of Contents
Subchapter F- Special Categories of Contracting
Part 1330-36 Construction and Architect-Engineer Contracts
As used in this part, “Agency head or other designated selection authority” is the HCA.
The COR is the evaluating official and prepares performance evaluation reports at the time of final acceptance of the contract work or after contract termination. The COR shall:
(a) Prepare a paper copy of the SF 1421, Architect-Engineer Performance Evaluation,
(b) Provide the contracting officer with a copy for the contract file, and
(c) Provide one copy to the contractor.Back to Top
(c) Prior to award, the contracting officer shall not disclose the overall amount of the Government’s estimate to anyone other than Government personnel whose official duties require knowledge of the estimate, unless the HCO approves this disclosure.
(a)(1) The BPO establishes the evaluation board for acquisitions up to the SAT.
(2) The HCA shall establish a pre-selection board and appoint a chairperson to prepare a pre-selection report for the evaluation board when the estimated cost of the acquisition exceeds the SAT and when a large quantity of responses to the synopsis is received and an in-depth study of each by the evaluation board would cause undue delays.
(3) For non-NOAA clients, the equivalent positions in the client organization shall fulfill these roles.
(a) The pre-selection board shall perform the following functions:
(1) Each pre-selection board member shall:
(A) Review the SF 330, “Architect-Engineer Questionnaire,” submitted in response to the synopsis,
(B) Identify any offeror that does not meet mandatory technical requirements and document the reasons,
(C) Rank order the offerors that meet mandatory technical requirements based on their technical and professional expertise as it relates to the Government’s requirement,
(D) Provide a copy of each rating sheet and written narrative of any reservations, qualifications, or areas to be addressed that might bear upon the selection of offerors for interviews to the chairperson, and
(E) Meet with the chairperson and other pre-selection board members to obtain consensus on the rank order of offerors and reasons for excluding any offerors.
(b) The pre-selection board chairperson shall prepare a written report addressing the following information:
(1) List a minimum of three, and no more than five, of the highest evaluated offerors in rank order.
(2) Document the reason(s) an offeror should be excluded from further consideration, and
(3) Include a copy of each rating sheet and written narrative about any reservations, qualifications, or areas to be addressed that may bear upon the selection of offerors for interviews.
(c) The chairperson and each pre-selection board member shall sign the pre-selection board report.
(d) The chairperson shall submit the pre-selection board report to the contracting officer.
(e) The contracting officer shall provide the pre-selection board report to the evaluation board for further consideration using the procedures in FAR 36.602-3.
(f) The pre-selection board shall not communicate with any offerors.Back to Top
(b) The HCO is the approving official for any disclosure of a Government cost estimate.