NOAA Acquisition ManualMain Table of Contents
Subchapter C- Contracting Methods and Contract Types
Part 1330-18 Emergency Acquisitions
Part 1330-18 Emergency Acquisitions
(a) The DOC Assistant Secretary for Administration/Chief Financial Officer (ASA/CFO) shall authorize, on a non-delegable basis, utilization of expanded authorities, where appropriate, to specifically identified individuals under the following conditions:
- Occurrence of certain qualifying events,
- Appropriate declarations from the White House,
- Specific request from the BPO, and
- Determination that circumstances warrant the utilization of expanded authorities.
(b) The following determination shall be made when circumstances warrant the utilization of expanded authorities to use appropriated funds for subsistence expenses, or for food for civilian employees at their duty stations, working under unusual conditions:
- To carry out critical responsibilities of the agency, it is necessary to staff an office throughout an emergency,
- The emergency involves danger to human life or the possibility of destruction of federal property, and
- To staff an office, it is necessary to provide meals and lodging to employees who must work during the emergency.
Absent other specific policy, the determination shall be made at no lower than the Deputy Assistant Administrator level.
(c) The BPO shall maintain a list of delegations of authority of those identified individuals authorized as having expanding authority (see (a), above).
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(d) Where a specific determination that a qualifying situation exists, the following purchases are allowable using appropriated funds (whether purchased through an acquisition office, by an individual holding delegated procurement authority, or using the Government-wide purchase card):
- Lodging, or where lodging is not available and employees shall be housed on-site at the Government facility, the basic amenities that would be available if off-site lodging was available (e.g., beds, mattresses, pillows, linens, washcloths, towels),
- Food and beverages (not including alcoholic beverages) for employees,
- Where employees in remote locations must remain on-site and food is purchased that must be prepared (e.g., food purchased at grocery or convenience stores), kitchen supplies such as paper and plastic ware, cooking utensils, dish detergent, and paper towels – if the employees do not have access to commercial dining or snack facilities,
- Office supplies including such items as chairs and cell phone protective cases, and
- Cleaning products such as antibacterial wipes, hand soap, and bleach needed to clean the office and maintain sanitary working conditions.
(e) All items acquired that are not consumed through their use (e.g., linens, kitchen utensils, etc.) remain the property of the Government and are to be retained at the facility for future events of a similar nature.
(f) Employees acquiring the following prohibited items can be subject to both administrative action (revocation of acquisition authority) and disciplinary action and are personally liable for reimbursing the Government for the unallowable purchases:
- Food and beverages for non-employees (e.g., dependents of employees),
- Personal care items such as laundry detergent, shampoo, soap, deodorant, shaving cream, feminine hygiene products, infant care items (diapers, food, formula, wipes, etc.) for employees or non-employees, and
- Personal entertainment products including such items as magazines and alcoholic beverages.
(g) Actions not purchased on purchase cards.
- The Line Offices shall prepare the PR in the C.Request system.
- Contact the HCO to provide notification of the urgent need and the specifics regarding the Procurement Requisition in the system.
(h) Actions using purchase cards.
- A cardholder’s monthly billing cycle limit of $10,000 may be temporarily increased. To obtain an increase, an approving official shall submit a written justification to the agency program coordinator for an increase in the monthly billing cycle limit. The cardholder and the approving official shall contact the NOAA Agency Program Coordinator.
- Single-purchase limits cannot be increased unless the cardholder holds a contracting officer warrant. If the cardholder is a contracting officer, contact the NOAA Agency Program Coordinator for assistance in requesting an increase to the single-purchase limit.
(i) In the event of an emergency, the POD shall inform the Incident Command Center of the appropriate acquisition contact to whom any questions can be referred.
Subpart 1330-18.70 Incident Emergency Management Acquisitions
- NOAA is engaged in supporting the Disaster Management E-Gov initiative. All of NOAA’s activities related to Disaster Management are conducted through the Hazcollect and NOAA Weather Radio programs. All acquisitions and activities related to incident emergency management are to be coordinated with Disaster Management.
- All acquisitions related to incident emergency management shall require that any purchase of incident management software or services include the requirement that it comply with the most current version of the Organization for the Advancement of Structured Information Standards (OASIS) Common Alerting Protocol (CAP) standard.
The contracting officer shall insert the solicitation and contract language located at 1330-52.239-170 Incident Emergency Management, in solicitations and resulting contracts or orders to ensure compliance and use of most current version of OASIS CAP standard.